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Create and print barcode labels with Square for Retail

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Who is this article for?
This article is for business owners and team members with item creation and inventory permissions who are creating barcode labels with Square for Retail. Learn more about custom permissions and setting up your team with Square for Retail.

About barcode labels

With Square for Retail Plus, you can create and print barcode labels from Square Dashboard or the Square Retail POS app on an iOS device and Square Register.

You have three options for creating barcode labels in the Retail POS app:

  • Custom list of items

  • Receiving stock through a purchase order

  • Completed or partially received purchase order

You have one option for creating barcode labels in Square Dashboard:

  • Print labels by category, purchase order, or item list

Square for Retail supports price embedded barcodes, which are barcodes that have a price built into them..

Before you begin

To create and print barcode labels, you will need to have a subscription to Square for Retail Plus and access to your Square Dashboard or the Square Retail POS app on an iOS device or Square Register. Learn more about subscription features and how to sign up for Square for Retail Plus. You will also need a compatible barcode label printer. View compatible printers and barcode label sizes.

Barcode labels can’t be created nor printed from Square Terminal.

Create and print barcode labels from the Retail POS app

Custom list of items

  1. Open the Retail POS app.
  2. Tap Inventory > Stock overview.
  3. Tap Print labels.
  4. Tap on the forward arrow (>) to choose a label template with the type of information you want on the label.
  5. Select the label size that best suits the type of product the labels will be applied to.
  6. Choose the barcode type (SKU or GTIN).
  7. Select a template from the options displayed – price, item name, and variation name can be used.
  8. Use the search bar to find and select items to add to the list.
  9. Tap Print.

Receiving stock through a purchase order

  1. After receiving stock of items, tap Print labels.
  2. Tap on the forward arrow (>) to choose a label template with the type of information you want on the label.
  3. Select the label size that best suits the type of product the labels will be applied to.
  4. Choose the barcode type (SKU or GTIN).
  5. Select a template from the options displayed – price, item name, and variation name can be used.
  6. Tap Print.

Completed or partially received purchase order

  1. Open the Retail POS app.
  2. Tap Inventory > Purchase orders.
  3. Tap on a received or partially received purchase order.
  4. Tap Print labels.
  5. Tap on the forward arrow (>) to choose a label template with the type of information you want on the label.
  6. Select the label size that best suits the type of product the labels will be applied to.
  7. Choose the barcode type (SKU or GTIN).
  8. Select a template from the options displayed – price, item name, and variation name can be used.
  9. Use the search bar to find and select items to add to the list.
  10. Tap Print.
Missing item details, such as price or SKU number, will not appear on the labels. The Square Retail POS app will notify you of missing details before printing. Square Dashboard will display a preview of the labels for your approval before printing. You can also test print a label to validate the formatting.

Create and print barcode labels from Square Dashboard

Print labels by category, purchase order, or item list

You can print labels by category, from a purchase order, or manually add items.

  1. Log in to your Square Dashboard and click Items & orders > Items > Item library.
  2. Click the Actions drop-down menu and select Print labels.
  3. Select a label type, location, barcode format and label details.
  4. Click Select by Category, Select from Purchase Order, or Add item.
  5. Select items based on how you chose to print labels. If applicable, click Done.
  6. Click Create Labels.
  7. Click Print Labels Now or Download PDF to save the file on your desktop computer or laptop.

Print a decommissioned label size using Google Chrome

Review the instructions below to learn how to print decommissioned DYMO label sizes via the Google Chrome web browser. The below instructions are specific to DYMO Label 30346 (½” x 1 ⅞” or 12.7 x 47.67 mm).

  1. Log in to your Square Dashboard and click Items & orders > Items > Item library.
  2. Click the Actions drop-down menu and select Print labels.
  3. Click Label Type and select Deprecated DYMO 30346 - LW Library Barcode Labels ½ x 1 7/8.
  4. Select a location, barcode format and label details.
  5. Click Add item, select your item(s) and enter the quantity.
  6. Click Create labels > Print Labels Now.
  7. From the Destination drop-down menu, select DYMO LabelWriter550 as the printer.
  8. Set Copies to 1.
  9. Under the More Settings section, make sure that Paper size is 12.7 x 47.67mm.
  10. Set Pages per sheet to 1.
  11. From the Scale drop-down menu, select Fit to printable area.
  12. Click Print.

View printer queue

To view your printer’s queue:

  1. Open the Retail POS app.

  2. Tap ≡ More > Settings > Hardware > Printers.

  3. View print jobs under the Queue section.

  4. If applicable, tap Retry on any failed print jobs.

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